Administrative Assistant

Every moment of every day, people all over the world rely on the infrastructure work provided by Quanta Services and Quanta Government Solutions (QGS). With its highly skilled and innovative workforce, Quanta is the largest specialty contractor in North America that powers modern life. Find your future with us by being a part of something bigger – leading the energy transition in building a better world for generations to come.

Imagine what you could do here. We encourage and inspire our people to embrace opportunities within our corporate office and 200 operating companies providing solutions for the utility, renewable energy, electric power, industrial, communications and government industries worldwide.

Quanta’s culture is about creating an environment where all employees can be themselves, are valued, and have an equal opportunity to succeed. When you join our team, you join a dynamic culture in which career development is encouraged, excellence is rewarded, and diversity is valued. 

Every moment of every day, people all over the world rely on the infrastructure work provided by Quanta Services and Quanta Government Solutions. With its highly skilled and innovative workforce, Quanta is the largest specialty contractor in North America that powers modern life. Find your future with us by being a part of something bigger – leading the energy transition in building a better world for generations to come.

Imagine what you could do here. We encourage and inspire our people to embrace opportunities within our corporate office and 200 operating companies providing solutions for the utility, renewable energy, electric power, industrial, communications and government industries worldwide.

Quanta’s culture is about creating an environment where all employees can be themselves, are valued, and have an equal opportunity to succeed. When you join our team, you join a dynamic culture in which career development is encouraged, excellence is rewarded, and diversity is valued.

COMPANY: Quanta Government Solutions

JOB TITLE: Administrative Assistant

DEPARTMENT: Executive

LOCATION: Houston, TX

REPORTS TO: President

CLASSIFICATION: Non-Exempt

EMPLOYMENT TYPE: Full-Time

POSITION OVERVIEW:

We are looking for a dependable and detail-oriented Administrative Assistant to support our President and the Houston office Space. This in-person, entry-level position is ideal for someone who is organized, proactive, and willing to pitch in wherever needed to keep the office running smoothly.

• Greet and assist office visitors, clients, vendors, and subcontractors professionally
• Answer and direct incoming phone calls and emails using Microsoft Outlook
• Schedule and confirm meetings, maintain calendars, and assist with meeting preparation
• Schedule and assist with travel arrangements and coordination
• Handle general clerical duties such as filing, copying, scanning, and data entry
• Maintain cleanliness and organization of common areas, including refilling coffee, water stations, and restocking kitchen supplies
• Monitor and order office supplies and breakroom items
• Assist team members with administrative tasks as needed
• Support onboarding of new hires by preparing desk materials and coordinating access to systems
• Run occasional local errands as needed (must have reliable transportation)

Required Education and Experience

• High school diploma or equivalent required
• 0–3 years of administrative or office support experience
• Proficient in Microsoft Office Suite, especially Outlook, Word, and Excel
• Strong attention to detail and organizational skills
• Friendly, professional demeanor with strong communication skills
• Ability to take initiative and manage multiple tasks in a fast-paced office
• Must be comfortable performing physical tasks such as lifting office supplies or beverage cases when necessary

Preferred Education and Experience

• Associate’s or bachelor’s degree a plus

SUPERVISORY RESPONSIBILITIES:

• 0

TRAVEL REQUIREMENTS:

Travels: Yes

Percent of time: 10%

Overnight required: Yes  

PHYSICAL DEMANDS:

If one-third of the time – “seldom” or “occasionally” If one-third to two-thirds of the time or more occasionally to frequently” If more than two-thirds of the time – “constantly”]

• Stationary Position - Frequently
• Pushing/Pulling/Reaching - Seldom
• Climb - Seldom
• Kneel - Frequently
• Grab - Frequently
• Bend - Frequently
• Lift/carry over - 31- 50 LBS
• Vision - 20/20 Corrected Vision
• Hearing - Receive detailed information if spoken to

WORKING CONDITIONS:

• Wet or Humid - N/A
• Working near or on moving mechanical parts - N/A
• Working near or on heavy machinery - N/A
• Working in high places - N/A
• Exposed to fumes or airborne particles - N/A
• Exposed to toxic or caustic chemicals - N/A
• Frequency of working in outdoor weather conditions - N/A
• Work with Electricity - N/A
• Work with explosives - N/A
• Work on or near a source of radiation - N/A
• Loud noise conditions (above 87dB)- N/A

Note: This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Duties, responsibilities, working conditions, physical demands, and activities my change or new ones may be assigned at any time with or without notice.

ALL QUALIFIED APPLICANTS WILL RECEIVE CONSIDERATION FOR EMPLOYMENT AND WILL NOT BE DISCRIMINATED AGAINST ON THE BASIS OF RACE, COLOR, RELIGION, NATIONAL ORIGIN OR ANCESTRY, SEX (INCLUDING GENDER, PREGNANCY, SEXUAL ORIENTATION, AND/OR GENDER IDENTITY), AGE, DISABILITY, GENETIC INFORMATION, VETERAN STATUS, AND/OR ANY OTHER BASIS PROTECTED BY APPLICABLE FEDERAL, STATE OR LOCAL LAW.

WE ARE AN EQUAL OPPORTUNITY EMPLOYER, INCLUDING DISABILITY AND PROTECTED VETERAN STATUS.

WE PROHIBIT ALL TYPES OF DISCRIMINATION AND ARE COMMITTED TO PROVIDING ACCESS AND EQUAL OPPORTUNITY FOR INDIVIDUALS WITH DISABILITIES. FOR ADDITIONAL INFORMATION OR IF REASONABLE ACCOMMODATION IS NEEDED TO PARTICIPATE IN THE JOB APPLICATION, INTERVIEW, OR HIRING PROCESSES OR TO PERFORM THE ESSENTIAL FUNCTIONS OF A POSITION, PLEASE CONTACT Oscar Rodriguez at orodriguez@quantags.com

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, religion, national origin or ancestry, sex (including gender, pregnancy, sexual orientation, and/or gender identity), age, disability, genetic information, veteran status, and/or any other basis protected by applicable federal, state or local law.

We are an Equal Opportunity Employer, including disability and protected veteran status.

We prohibit all types of discrimination and are committed to providing access and equal opportunity for individuals with disabilities. For additional information or if reasonable accommodation is needed to participate in the job application, interview, or hiring processes or to perform the essential functions of a position, please contact us the Company’s Human Resources department.