Office Coordinator

HBK Engineering, LLC is a fully licensed, professional engineering design firm headquartered in Chicago, IL with a staff approaching 700 individuals. HBK provides civil, environmental, structural, electrical, subsurface utility, construction support services and permitting facilitation. Since our founding in 1998, we have earned a reputation for delivering outstanding, accurate services in extremely time-sensitive, multilayered environments. That "industry-recognized" performance has propelled our expansion and the ability to provide engineering services in all 50 states. With 25 offices nationwide, including concentrations in the Midwest and on the Coasts, HBK brings together a dedicated team whose main focus is the design and protection of utilities and utility networks. We have successfully performed engineering work for a complete spectrum of utility infrastructure projects providing solutions and construction support from Coast to Coast in areas ranging from complex urban city centers, to rural greenfields, to limited access rights-of-way. In July 2020, HBK Engineering was acquired by Quanta Services. Quanta Services provides infrastructure services for electric power, pipeline, and communications industries and employees over 50,000 people. Quanta’s focus on the utility industry and HBK’s focus on constructability in our designs has made our integration into the Quanta family of companies seamless.

HBK Engineering is seeking an Office Coordinator who has an interest in working in a fast-paced engineering office.  Our firm offers a professional work environment, excellent benefits, competitive salary and a wide range of growth opportunities. This position offers the opportunity to be a part of an office support and facilities team at our Lake Mary office, supporting administrative office activities and support needs of HBK employees, including engineers, designers and field crews. The candidate selected for this position would be responsible for managing all general front desk activities, coordinating office overhead services and related activities, planning travel and travel related activities for key staff members, and a variety of other administrative activities. 

• Supports a friendly and efficient guest experience as the main representative at the front reception desk.
• Coordinates office activities and facilities, including the reception area, incoming and outgoing mail, and coordinates with facilities team on large material purchasing requests.
• Books travel (flights, hotels, rental cars) on behalf of our employees following the HBK travel guidelines.
• Potential to answer the office phone line and direct calls to employees and other offices as needed.
• Coordinates and supervises maintenance and alteration of office areas and equipment.
• Coordinates with the facilities team on purchases of office supplies, office furniture, office equipment and other office needs for the entire staff in accordance with company purchasing policies and budgetary restrictions.
• Performs facilities day-to-day operations.
• Participates as needed in special department projects.
• Maintains office efficiency by coordinating with facilities and employees on changes to office systems, layouts, and equipment procurement in coordination with other responsible HBK teammates.
• Tracks and administers office wide employee programs (examples: Gift Card Tracking, etc.).
• Coordinates client meetings and internal meetings (greeting, ordering lunch, etc.).
• Performs other general clerical/administrative support duties as needed.

Minimum Qualifications

• Bachelor’s degree or equivalent experience.

Preferred Qualifications

• Customer service experience preferred.
• Strong organizational & communication skills preferred.
• Knowledge of Microsoft Office Suite (Word, Excel, PowerPoint).
• Must be proactive and have the ability to work independently.

All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, religion, national origin or ancestry, sex (including gender, pregnancy, sexual orientation, and/or gender identity), age, disability, genetic information, veteran status, and/or any other basis protected by applicable federal, state or local law.

We are an Equal Opportunity Employer, including disability and protected veteran status.

We prohibit all types of discrimination and are committed to providing access and equal opportunity for individuals with disabilities. For additional information or if reasonable accommodation is needed to participate in the job application, interview, or hiring processes or to perform the essential functions of a position, please contact us the Company’s Human Resources department.