Proposal Associate

QISG leverages Quanta’s comprehensive resources to deliver collaborative solutions for our partners' energy infrastructure needs. We use in-house talent, expertise and resources to plan, design, engineer, manage, conduct maintenance on and construct projects.

Our turnkey service capabilities provide our customers with efficiency, consistency, attention to detail and safe execution. The QISG team brings together Engineering, Safety, Quality, Material Procurement, QA/QC, Right-of-Way Acquisition, Scheduling, Environmental Planning, Permitting, Title and Land Management expertise that ensure outstanding results for our clients.

We are seeking a detail-oriented and proactive Entry-Level Proposal Associate to join our dynamic proposals team. This role is ideal for someone looking to start their career in proposal development and business operations. The successful candidate will provide essential administrative support, manage data entry tasks, assist with Salesforce updates, maintain the team inbox, and contribute to the overall proposal process.

This position is responsible for the overall adherence to the Company’s proposal process.

• Perform general administrative tasks to support the proposals team.
• Organize and maintain digital files and proposal documentation.
• Enter and update data accurately in Salesforce and other internal systems.
• Assist with tracking proposal statuses, client information, and opportunity details.
• Monitor and manage the team’s shared inbox, ensuring timely responses and proper routing of inquiries and new RFP packages.
• Flag urgent messages and coordinate follow-ups with appropriate team members.
• Support proposal development efforts by assisting with formatting, proofreading, and assembling proposal documents.
• Help maintain proposal templates and standard content libraries.
• Collaborate with team members to ensure timely submission of proposals.

• Associate’s or Bachelor’s degree preferred, or equivalent work experience.
• Strong attention to detail and organizational skills.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Experience with Salesforce or similar CRM platforms is a plus.
• Excellent written and verbal communication skills.
• Ability to manage multiple tasks and prioritize effectively in a fast-paced environment.

• Competitive Compensation
• 401(k) Retirement Plan
• Holiday Pay
• Paid Time Off (PTO)
• Comprehensive Health Coverage
• Pet Insurance
• Employee Assistance Program (EAP)
• Professional Development
• Tuition Assistance
• Employee Discount Program

All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, religion, national origin or ancestry, sex (including gender, pregnancy, sexual orientation, and/or gender identity), age, disability, genetic information, veteran status, and/or any other basis protected by applicable federal, state or local law.

We are an Equal Opportunity Employer, including disability and protected veteran status.

We prohibit all types of discrimination and are committed to providing access and equal opportunity for individuals with disabilities. For additional information or if reasonable accommodation is needed to participate in the job application, interview, or hiring processes or to perform the essential functions of a position, please contact us the Company’s Human Resources department.