Accounting & Payroll Specialist

QISG leverages Quanta’s comprehensive resources to deliver collaborative solutions for our partners' energy infrastructure needs. We use in-house talent, expertise and resources to plan, design, engineer, manage, conduct maintenance on and construct projects.

Our turnkey service capabilities provide our customers with efficiency, consistency, attention to detail and safe execution. The QISG team brings together Engineering, Safety, Quality, Material Procurement, QA/QC, Right-of-Way Acquisition, Scheduling, Environmental Planning, Permitting, Title and Land Management expertise that ensure outstanding results for our clients.

3500 Colonnade Pkwy, Birmingham, AL, 35243

Onsite Monday-Friday

We are seeking an Accounting Clerk to join our accounting team in Birmingham, AL.  The position will focus on Accounts Receivable and Payroll processing, ensuring the accuracy of financial records, timely collections, and efficient payroll administration.  The ideal candidate will have a strong attention to detail, a solid understanding of accounting principles, and the ability to manage confidential information with discretion. 

Accounts Receivable (AR)

• Generate and issue customer invoices accurately and in a timely manner
• Post customer payments and reconcile account balances
• Monitor aging reports and follow up on past-due balances
• Investigate and resolve billing discrepancies and customer inquiries
• Maintain AR records in accordance with company policies and financial regulations
• Assist with month-end AR reconciliations and reporting processes
• Assist in the implementation of new AR procedures or system upgrades, collaborating with IT and Project teams for testing and validation.

Payroll

• Assist in processing payroll accurately and on schedule for all employees
• Review and verify timekeeping records for accuracy and resolve discrepancies
• Ensure compliance with federal, state, and local payroll regulations
• Assist with payroll tax filings, garnishments, deductions, and benefit contributions
• Oversee and troubleshoot issues in the payroll system (e.g., Kronos, JD Edwards) to ensure payroll processing efficiency and accuracy.
• Communicate with employees regarding payroll questions and concerns in a professional and confidential manner
• Assist in the implementation of new payroll procedures or system upgrades, collaborating with IT and HR teams for testing and validation.

General Accounting Support

• Assist with month-end and year-end close processes
• Perform general ledger account reconciliations
• Maintain organized financial records and documentation

• Respond to audit requests, providing relevant AR and payroll documentation
• Perform special projects and other accounting and administrative duties as assigned

• Maintain professional integrity and confidentiality when dealing with protecting sensitive personal information. Failure to do so will result in disciplinary action, including termination.
• Adhere to internal standards, policies, and procedures
• Maintain compliance with SOX standards and other internal controls by ensuring the integrity of payroll data and adherence to internal policies.
• Perform tasks as assigned, such as assisting with bank reconciliations, journal entries, and report generation

Required Experience and Education

• High School diploma or equivalent required. 
• 3+ years of experience processing payroll.
• Experience with payroll systems such as JD Edwards, Kronos, or similar platforms.
• Strong understanding of payroll tax and compliance with federal, state, and local regulations.
• Proficiency in Microsoft Excel (formulas, pivot tables, etc.)

Preferred Experience and Education

• Associate degree in Accounting, Finance, or a related field.
• 2+ years of experience processing accounts receivable. 
• Experience with system upgrades or enhancements related to ERP or payroll software.
• General understanding of SOX compliance as it relates to payroll and accounts receivable processes.
• Experience with a travel and expense reporting system such as Concur, a plus
• Working knowledge of tax laws relevant to payroll and accounts receivable (including federal, state, and local payroll taxes, sales taxes
• Excellent attention to detail, with the ability to identify and resolve discrepancies
• Strong analytical and problem-solving skills, with a focus on continuous improvement in processe
• Effective communication skills for interacting with both internal teams and external customers, ability to work with cross-functional teams

• Competitive Compensation
• 401(k) Retirement Plan
• Holiday Pay
• Paid Time Off (PTO)
• Comprehensive Health Coverage
• Pet Insurance
• Employee Assistance Program (EAP)
• Professional Development
• Tuition Assistance
• Employee Discount Program

All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, religion, national origin or ancestry, sex (including gender, pregnancy, sexual orientation, and/or gender identity), age, disability, genetic information, veteran status, and/or any other basis protected by applicable federal, state or local law.

We are an Equal Opportunity Employer, including disability and protected veteran status.

We prohibit all types of discrimination and are committed to providing access and equal opportunity for individuals with disabilities. For additional information or if reasonable accommodation is needed to participate in the job application, interview, or hiring processes or to perform the essential functions of a position, please contact us the Company’s Human Resources department.