Account Receivable Coordinator

HBK Engineering, LLC is a fully licensed, professional engineering design firm headquartered in Chicago, IL with a staff approaching 700 individuals. HBK provides civil, environmental, structural, electrical, subsurface utility, construction support services and permitting facilitation. Since our founding in 1998, we have earned a reputation for delivering outstanding, accurate services in extremely time-sensitive, multilayered environments. That "industry-recognized" performance has propelled our expansion and the ability to provide engineering services in all 50 states. With 25 offices nationwide, including concentrations in the Midwest and on the Coasts, HBK brings together a dedicated team whose main focus is the design and protection of utilities and utility networks. We have successfully performed engineering work for a complete spectrum of utility infrastructure projects providing solutions and construction support from Coast to Coast in areas ranging from complex urban city centers, to rural greenfields, to limited access rights-of-way. In July 2020, HBK Engineering was acquired by Quanta Services. Quanta Services provides infrastructure services for electric power, pipeline, and communications industries and employees over 50,000 people. Quanta’s focus on the utility industry and HBK’s focus on constructability in our designs has made our integration into the Quanta family of companies seamless.

HBK Engineering is searching for an Accounts Receivable Coordinator whose primary focus will be on Accounts Receivables and has an interest in working in fast paced engineering office. Location: Ontario, CA

• Work with project managers and fellow team members on monthly invoice preparation and distribution, as well as payment status tracking.
• Work with a diverse, technical team to analyze project status and success.
• Work with project managers to ensure timely and accurate invoicing along with tracking and reporting project financials.
• Organize and maintain contract information in project folders and in ERP system, Deltek Vantage.
• Reconcile and recommend resolutions for report discrepancies and problems.
• Compile and sort documents, such as invoices and checks, substantiating business transactions.
• Maintain financial reports and records to ensure compliance with annual internal and external audits.
• Assist with project accruals and forecasts in support of project managers.
• Monitor program financial risks and opportunities and provide detailed analysis of variances to budget, quarterly plan, and month over month variance analysis.
• Help with miscellaneous reporting upon request.
• Develop, maintain and improve tracking metrics by area of concentration. 
• Provide cost analysis support per the director, manager of projects, project managers, and other key team members.
• Assist with miscellaneous Accounts Receivable items as they relate to company ERP system, Deltek Vantage.
• Ad-hoc reporting and/or projects.
• Other duties and projects assigned.
• Process AP Vouchers in Deltek to route for approvals. 

• B.S. Degree (Accounting, Economics or Finance preferred) or Business Related or equivalent of 2- 3-year accounts receivable experience.
• 1-2 years’ experience invoicing, project analysis, forecasting, accruals, and other reports as needed.
• Prior accounts receivable/finance/accounting experience.
• Must be able to learn quickly and maintain a high level of accuracy while paying close attention to detail.
• Must be proactive and can work independently.
• Extremely strong interpersonal and communication skills.
• Experience using Microsoft Excel.
• Knowledge of Deltek Vantage a plus.

• Access to industry-leading software, training resources, and career-development pathways.
• Inclusive, team-oriented culture with opportunities to participate in HBK Impact and other company initiatives.
• Competitive compensation and comprehensive benefits: medical, dental, vision, 401(k), PTO, and more - tailored for early-career professionals.

All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, religion, national origin or ancestry, sex (including gender, pregnancy, sexual orientation, and/or gender identity), age, disability, genetic information, veteran status, and/or any other basis protected by applicable federal, state or local law.

We are an Equal Opportunity Employer, including disability and protected veteran status.

We prohibit all types of discrimination and are committed to providing access and equal opportunity for individuals with disabilities. For additional information or if reasonable accommodation is needed to participate in the job application, interview, or hiring processes or to perform the essential functions of a position, please contact us the Company’s Human Resources department.