Document Control Manager, SRS

Every moment of every day, people all over the world rely on the infrastructure work provided by Quanta Services and Quanta Government Solutions (QGS). With its highly skilled and innovative workforce, Quanta is the largest specialty contractor in North America that powers modern life. Find your future with us by being a part of something bigger – leading the energy transition in building a better world for generations to come.

Imagine what you could do here. We encourage and inspire our people to embrace opportunities within our corporate office and 200 operating companies providing solutions for the utility, renewable energy, electric power, industrial, communications and government industries worldwide.

Quanta’s culture is about creating an environment where all employees can be themselves, are valued, and have an equal opportunity to succeed. When you join our team, you join a dynamic culture in which career development is encouraged, excellence is rewarded, and diversity is valued. 

Every moment of every day, people all over the world rely on the infrastructure work provided by Quanta Services and Quanta Government Solutions. With its highly skilled and innovative workforce, Quanta is the largest specialty contractor in North America that powers modern life. Find your future with us by being a part of something bigger – leading the energy transition in building a better world for generations to come.

Imagine what you could do here. We encourage and inspire our people to embrace opportunities within our corporate office and 200 operating companies providing solutions for the utility, renewable energy, electric power, industrial, communications and government industries worldwide.

Quanta’s culture is about creating an environment where all employees can be themselves, are valued, and have an equal opportunity to succeed. When you join our team, you join a dynamic culture in which career development is encouraged, excellence is rewarded, and diversity is valued.

COMPANY: Quanta Government Solutions

JOB TITLE: Document Control Manager

DEPARTMENT: Quality Assurance / Document Management

LOCATION: Aiken, SC - Savannah River Site

REPORTS TO: Quality Assurance Director

CLASSIFICATION: Exempt

POSITION OVERVIEW:

The Document Control Manager is responsible for leading and managing all aspects of the document control program at the Savannah River Site (SRS) in Aiken, SC. This senior-level position oversees the development, implementation, and maintenance of document management systems, policies, and procedures in compliance with Department of Energy (DOE) requirements, NQA-1 standards, and QGS internal quality management protocols. The ideal candidate brings 10+ years of document control and records management experience in a nuclear, DOE, or highly regulated government contracting environment.

• Lead and manage the site-level document control program, overseeing the receipt, processing, distribution, revision, retention, and disposition of all controlled documents including technical manuals, procedures, engineering drawings, specifications, and regulatory submittals in compliance with DOE Orders and NQA-1 requirements.
• Develop, implement, and continuously improve document control policies, procedures, and work instructions to ensure consistent application across all QGS operations at the Savannah River Site.
• Supervise, mentor, and direct a team of document control specialists and records coordinators, providing performance evaluations, training, and professional development guidance.
• Serve as the primary liaison with government clients, regulatory agencies, and internal quality assurance teams on all matters related to document control, records management, and audit readiness.
• Manage and administer electronic document management systems (EDMS), ensuring system integrity, configuration control, and user access management; lead system upgrades and process improvement initiatives.
• Ensure compliance with applicable DOE Orders, federal regulations, contractual requirements, and the company Quality Assurance Program (QAP).
• Lead internal audits and support external audits and inspections related to document control; develop and implement corrective action plans as needed.
• Perform other duties as assigned in support of QGS operational and quality objectives.

Required Education and Experience

• Bachelor degree in Records Management, Information Science, Business Administration, Engineering Technology, or a related field; equivalent combination of education and experience may be considered.
• Minimum of 10 years of progressive experience in document control and/or records management, with at least 3 years in a supervisory or management role.
• Demonstrated experience in a DOE, nuclear, or similarly regulated government contracting environment.
• Strong working knowledge of DOE Orders and NQA-1 quality assurance requirements as they relate to document and records management.
• Proficiency with electronic document management systems (EDMS) such as SharePoint, OpenText, Documentum, or equivalent platforms.
• > 11 Years

Preferred Education and Experience

• Master degree in Records Management, Information Science, or a related field.
• Experience at the Savannah River Site or another major DOE facility.
• Familiarity with DOE Integrated Safety Management System (ISMS) and quality assurance program documentation.

LICENSES / CERTIFICATIONS:

Required Licenses/Certifications

• Must be able to obtain and maintain a valid Savannah River Site access badge and pass all required background checks including DOE personnel security clearance requirements.

Preferred Licenses/Certifications

• Certified Records Manager (CRM) issued by ICRM.
• DOE Q or L Security Clearance (or ability to obtain).

SUPERVISORY RESPONSIBILITIES:

• Directly supervises 3 to 8 document control specialists and records coordinators. Responsible for hiring, performance management, coaching, and professional development of direct reports.

TRAVEL REQUIREMENTS:

Travels: Yes

Percent of time: 10%

Overnight required: Yes

PHYSICAL DEMANDS:

If one-third of the time – “seldom” or “occasionally” If one-third to two-thirds of the time or more occasionally to frequently” If more than two-thirds of the time – “constantly”]

• Stationary Position - Seldom
• Pushing/Pulling/Reaching - Seldom
• Climb - Seldom
• Kneel - Seldom
• Grab - Seldom
• Bend - Seldom
• Lift/carry over - Seldom
• Vision - Seldom
• Hearing - Seldom

WORKING CONDITIONS:

• Wet or Humid - Seldom
• Working near or on moving mechanical parts - Seldom
• Working near or on heavy machinery - Seldom
• Working in high places - Seldom
• Exposed to fumes or airborne particles - Seldom
• Exposed to toxic or caustic chemicals - Seldom
• Frequency of working in outdoor weather conditions - Seldom
• Work with Electricity - Seldom
• Work with explosives - N/A
• Work on or near a source of radiation - N/A
• Loud noise conditions (above 87dB) - Seldom
• Other Environmental Factors - Compliance with all SRS security, safety, and site protocols required

Note: This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Duties, responsibilities, working conditions, physical demands, and activities my change or new ones may be assigned at any time with or without notice.

ALL QUALIFIED APPLICANTS WILL RECEIVE CONSIDERATION FOR EMPLOYMENT AND WILL NOT BE DISCRIMINATED AGAINST ON THE BASIS OF RACE, COLOR, RELIGION, NATIONAL ORIGIN OR ANCESTRY, SEX (INCLUDING GENDER, PREGNANCY, SEXUAL ORIENTATION, AND/OR GENDER IDENTITY), AGE, DISABILITY, GENETIC INFORMATION, VETERAN STATUS, AND/OR ANY OTHER BASIS PROTECTED BY APPLICABLE FEDERAL, STATE OR LOCAL LAW.

WE ARE AN EQUAL OPPORTUNITY EMPLOYER, INCLUDING DISABILITY AND PROTECTED VETERAN STATUS.

WE PROHIBIT ALL TYPES OF DISCRIMINATION AND ARE COMMITTED TO PROVIDING ACCESS AND EQUAL OPPORTUNITY FOR INDIVIDUALS WITH DISABILITIES. FOR ADDITIONAL INFORMATION OR IF REASONABLE ACCOMMODATION IS NEEDED TO PARTICIPATE IN THE JOB APPLICATION, INTERVIEW, OR HIRING PROCESSES OR TO PERFORM THE ESSENTIAL FUNCTIONS OF A POSITION, PLEASE CONTACT Oscar Rodriguez at orodriguez@quantags.com

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

Our Benefits & Perks

• Comprehensive medical, dental, and vision insurance coverage
• Company-paid life and disability insurance
• Access to mental health support and resources
• Generous paid time off (PTO), Military Leave and company-observed holidays

Growth & Development

• Ongoing training and development programs
• Career advancement opportunities to support professional growth
• Tuition reimbursement for continued education

Recognition & Financial Well-Being

• Employee recognition and rewards program
• 401(k) retirement savings plan with company match
• Flexible Spending Account (FSA) and Health Savings Account (HSA) options (based on plan selection)

Family Support

• Maternity and paternity leave programs to support growing families

All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, religion, national origin or ancestry, sex (including gender, pregnancy, sexual orientation, and/or gender identity), age, disability, genetic information, veteran status, and/or any other basis protected by applicable federal, state or local law.

We are an Equal Opportunity Employer, including disability and protected veteran status.

We prohibit all types of discrimination and are committed to providing access and equal opportunity for individuals with disabilities. For additional information or if reasonable accommodation is needed to participate in the job application, interview, or hiring processes or to perform the essential functions of a position, please contact us the Company’s Human Resources department.