Legal Operations Coordinator

Quanta Power Solutions brings together the industry-leading capabilities and resources of Quanta's operating companies to deliver complete EPC solutions. Our integrated approach spans power generation, battery energy storage, renewables, transmission, substation, and underground infrastructure — from concept to commissioning, we execute complex power infrastructure projects with the speed, certainty, and operational excellence our customers depend on.

At Quanta Power Solutions, we are driven by a culture of safety, integrity, and disciplined execution — and we're building a team that shares that commitment.

Quanta Power Solutions is seeking a Legal Operations Coordinator to support the General Counsel and Legal Department in managing contracts, legal documentation, compliance activities, and day-to-day legal operations. This role serves as a key partner to the business, helping maintain organization, mitigate risk, and support legal processes across a growing EPC organization. 

The ideal candidate is highly organized, detail-oriented, and comfortable balancing administrative coordination with substantive legal support in a fast-paced environment. This position offers broad exposure to contract administration, corporate legal matters, compliance, and legal operations. 

• Support the General Counsel in managing legal operations and department priorities 

• Assist with contract administration, including routing, tracking, execution, renewals, and record maintenance 

• Organize and maintain legal files, contract repositories, and matter tracking systems 

• Draft, review, proofread, and manage routine legal correspondence and documentation 

• Coordinate signatures, approvals, and document workflows across internal stakeholders 

• Assist with legal research and gathering information related to regulatory, contractual, and compliance matters 

• Support claims, disputes, and litigation management activities, including coordination with outside counsel 

• Track deadlines, reporting requirements, insurance matters, and other legal obligations 

• Assist with corporate governance, licensing, and compliance initiatives as needed 

• Prepare reports, presentations, and summaries for legal and business leadership 

• Maintain confidentiality and discretion when handling sensitive business information 

• Support special projects and other legal department initiatives as assigned 

• Review and assist with preparation of subcontract agreements, purchase orders, master service agreements, and other project-level contracts common to EPC operations 

• Collect, track, and manage lien waivers and conditional/unconditional releases from subcontractors and suppliers on a per-project basis 

• Assist with preparation and tracking of change orders, contract modifications, and Notice to Proceed (NTP) documentation in coordination with project management teams 

• Maintain certificates of insurance (COIs) and monitor ongoing compliance with contractual insurance requirements across active projects 

• Coordinate with project managers, operations, and field teams to surface and escalate contractual issues or potential legal risks to the General Counsel 

• Support preparation and review of bid packages, RFP/RFQ documentation, and proposal-stage agreements to ensure legal compliance and appropriate risk allocation 

• Assist with bond documentation, including performance bonds, payment bonds, and bid bonds, and maintain related records 

• Administer litigation hold notices and assist with document collection, preservation, and production in response to discovery or regulatory requests 

• Maintain corporate entity records, including good standing certificates, registered agent designations, state licensing, and annual filing calendars 

• Support the onboarding of new outside counsel and assist with matter intake, billing guideline compliance, and invoice review 

• Assist with employment-related legal matters and serve as a liaison between the Legal Department and Human Resources on crossover issues 

• Maintain a working knowledge of applicable state and federal regulations affecting EPC, utility, and energy project delivery, including right-of-way, permitting, and environmental compliance requirements 

• Associate's degree, Bachelor's degree, or paralegal certificate preferred 

• 3+ years of experience supporting legal, contracts, compliance, or corporate administration functions 

• Experience in construction, engineering, EPC, infrastructure, utilities, energy, or related industries preferred 

• Experience with contract administration or contract lifecycle management processes 

• Experience coordinating with outside counsel, insurance providers, or regulatory agencies 

• Familiarity with legal document management systems 

• Strong organizational skills and attention to detail 

• Excellent written and verbal communication skills 

• Ability to manage multiple priorities and deadlines in a fast-paced environment 

• Strong judgment and ability to handle confidential information appropriately 

• Strong ability to communicate effectively with C-suite level executives/leadership. 

• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint, Teams) and Adobe Acrobat; experience with contract lifecycle management (CLM) platforms such as SharePoint- preferred 

• Familiarity with construction or project management platforms such as Procore a plus 

• Working knowledge of fundamental contract law concepts, including indemnification, limitation of liability, warranty, and insurance provisions, sufficient to flag issues for attorney review 

• Experience supporting litigation, claims, or dispute resolution processes, including document collection, hold notice administration, and coordination with outside litigation counsel 

• Ability to read, interpret, and summarize contract language and identify material deviations from standard terms 

• Familiarity with construction-specific legal requirements, including state lien laws, Miller Act and Little Miller Act bond requirements, and right-of-way or permitting considerations 

• Experience with corporate governance and entity management, including preparing and filing annual reports, maintaining good standing, and managing registered agent relationships 

• Notary Public certification or willingness to obtain 

• Ability to collaborate effectively across departments, including operations, finance, human resources, procurement, and project management, with a customer-service mindset 

• Self-starter with the ability to work independently, exercise sound judgment, and manage competing priorities with minimal supervision 

• Competitive Compensation 

• Weekly Pay 

• 401(k) Retirement Plan 

• Holiday Pay 

• Paid Time Off (PTO) 

• Comprehensive Health Coverage 

• Pet Insurance 

• Employee Assistance Program (EAP) 

• Professional Development 

• Tuition Assistance 

• Employee Discount Program 

All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, religion, national origin or ancestry, sex (including gender, pregnancy, sexual orientation, and/or gender identity), age, disability, genetic information, veteran status, and/or any other basis protected by applicable federal, state or local law.

We are an Equal Opportunity Employer, including disability and protected veteran status.

We prohibit all types of discrimination and are committed to providing access and equal opportunity for individuals with disabilities. For additional information or if reasonable accommodation is needed to participate in the job application, interview, or hiring processes or to perform the essential functions of a position, please contact us the Company’s Human Resources department.